HSBC Group

Some careers open more doors than others.

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Global Private Banking helps high net worth and ultra-high net worth clients manage, grow, and preserve their wealth for generations to come. Our network of global experts helps clients access investment opportunities around the world, plan for future with wealth and succession planning, manage their portfolio with tailored solutions, and find the right support for their philanthropy.

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

• Our Global Private Banking business provides banking, investment and wealth management solutions to help high net worth clients and their families achieve their ambitions. We also advise on topics including wealth planning, alternative investments and family governance. And our experts in philanthropy support clients in their objectives to have a positive impact on society
• The Executive Assistant will support the Global COO for Global Private Banking and will work closely with the global and regional COO teams and key stakeholders. This will be an ideal opportunity for an experienced Executive Assistant with the ability to provide more intuitive support
• A move across the business allows you take advantage of this professional development opportunity with our fantastic benefits packages
• Act as an efficient but courteous gatekeeper, ensuring that your executive is accessible whilst limiting unnecessary engagements Provide effective day to day support to the assigned executive as appropriate
• Extensively manage the executive's high-volume inbox - responding directly where appropriate and flagging other urgent actions to the executive promptly and clearly whilst tracking that the request has been responded to. You will also use your initiative to effectively manage the executive's complex diary, resolving any diary conflicts, and anticipate requirements to ensure efficient scheduling of meetings, resulting in best possible use of time for all parties
• Ensure that the relevant meeting materials and agendas along with appropriate briefing notes are collated and available ahead of all executive meetings
• Manage frequent and complex travel arrangements (both domestic & international) - effective management of itinerary times and costs in line with HSBC policies. This will include coordinating transportation, accommodation, and appropriate liaison with any relevant external parties including clients when needed
• Scheduling of appointments, coordination of meetings, and actively managing the calendars of assigned executive
• Coordinate and provide IT / system support
• Coordination of internal matters and consolidation of various reports
• Perform ad hoc assignments as required, productively managing a substantial workload without sacrificing quality
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager
• Ensure all Group policies, rules and regulations are complied with at all times

• Extensive experience as an EA supporting senior level global executives and wider global leadership teams
• Prior working experience within a business area that necessitates direct client contact such as Private Banking & Wealth, Asset Management, Investment Banking and Commercial Banking
• Need to be extremely well organized and structured yet flexible in working approach due to shifting priorities and events
• Using intuition and initiative and ability to pre-empt and act on issues or concerns as early as possible, identify opportunities for improvement, and collaborate with the leadership team and business to make this happen
• Have a positive attitude with a motivated and proactive approach to the role

You’ll achieve more when you join HSBC. 
http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.