HSBC Group

Business: People, Governance and Communi

Open positions:1

Role Title: Comp Sec Asst Reg GHQ Cty GSC’s

Global Career Band: 7

Location (Country / City ): India/Bangalore

Recruiter Name : Himani Rana

What you’ll do:

Principal Accountabilities and Responsibilities (e.g., for Business, Customers and Stakeholders; internal control environment, etc.)

• Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practices in accordance with Group and relevant industry standards.
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, preparing skeleton minutes, tracking actions, drafting the annual planner, circulating papers in a timely manner (and in all cases using the templates and platforms promoted by CG&S).
• Collate, draft and/or review the papers to the board of directors and committees and communicate appropriate recommendations for action.
• Following appropriate processes and procedures and understanding statutory and regulatory obligations and support the CG&S onshore team in fulfilling the required obligations.
• Manage governance framework to support all relevant entity management activities as per the local laws and regulations governing the entities.
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory/government authorities/ bodies.
• Accurate and timely cosec input to annual reporting documents including statutory accounts of HSBC Group companies.
• Collaborate with cross functional teams across onshore and offshore stakeholders to ensure due discharge of all required compliance obligations.
• Suggesting improved processes to increase efficiency of processes within the Department.
• To assist with the on-boarding, induction and conflict of interest reviews of directors and other relevant individuals to HSBC.
• To respond to requests for CG&S owned information.
• To contribute to the development of strategic and operational objectives of CG&S function.
• To assist in CG&S centralised ad hoc projects.
• To assist the shareholder services and annual and interim reporting, as required.
• Support onboarding of new team members.

Leadership & Teamwork 

• Maintains confidentiality and upholds HSBC Group policies, values and behaviours.
• Experience of working in a role with a proven record of senior stakeholder navigation and teamwork.
• Creative approach to problem solving and proven ability to prioritize competing demands.
• Asks questions to ensure complete understanding for self and team.
• Participates effectively in both onshore and offshore team meetings.
• Evidence of strong proactiveness, prioritizing, planning and organizing skills.
• Proven ability of innovativeness and challenging the status quo to ensure processes and ways of working remain fit for purpose in a dynamic and ever-changing business and regulatory environment
• Communicates and reports on compliance metrics to senior management.
• Addresses concerns raised with reports effectively and escalates appropriately.

What you will need to succeed in the role:

Essential skills/Basic qualification

• Company Secretarial qualification with minimum relevant PQE of 4 years essential.
• Strong understanding and experience of maintaining entity records and statutory registers (electronic registers experience valuable but not essential)
• Experience in international governance/compliance preferred.
• Proficiency in Microsoft Office Suite.
• Understanding of the theory and tools of governance.
• Outstanding written/verbal communication and presentation skills.
• Be change oriented and able to cope with pressure and tight deadlines.
• Strong analytical capability with the ability to synthesis complex data.
• Able to understand and consolidate diverse and complex business information and identify / mitigate risk issues.
• Ability to look at the bigger picture, produce high quality work, as well as have a keen eye for detail.
• Accountability, responsibility and willingness to go beyond core responsibilities in times of necessity.

Link to Candidate User Guide:

https://hsbchrdirect.service-now.com/nav_to.do?uri=%2Fhrsp%3Fid%3Dkb_article_preview%26sys_id%3D0c6b11641b6a9810cec0553a2d4bcb2a

(Or)

Go to the below link and type “IND GSC : IJP Applicant User Guide” in search bar. https://hsbchrdirect.service-now.com/hrsp?id=hrdirect_employee_dashboard

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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