Job Advert Details
Business: Legal
Open positions: 1
Role Title: Legal Operations Manager
Global Career Band: 6
Location Philippine, Quezon City, Manila
Recruiter Name: Veronica Suarez
Why join us?
If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.
HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.
The Opportunity:
- The role holder is responsible for billing review, MI and reporting for Group Legal. In addition, the role holder is responsible for supporting the Group Legal Operations team in delivering against these objectives, to leverage the central functions and best practice across the function and assisting Group Legal Operations in the development of controls.
- The role holder will be expected to develop a comprehensive understanding of any Legal expenditure and where appropriate, provide advice and data to support the effective planning for the function.
- The role holder will support the Global Legal function. Notably the jobholder will coordinate and execute the invoice management and billing review in the Legal e-billing system (Legal Tracker) for the function on end-to-end basis. This includes, but is not limited to, coordinating the team performing billing review activities, monitoring spends and budgets, assisting the component functions in any necessary control remediation and enhancement, acting as single point of contact for credit controllers at the law firms, Accounts Payable and all Legal colleagues around billing process, ensuring adequate management oversight and finance reporting, and representing the Legal function on relevant forums.
- The role also requires collaboration with the Legal Operations Team within Legal function globally, Accounts Payable, and external vendors.
What you’ll do:
- Identifying unapproved invoices in Legal Tracker and liaising with internal lawyers for approval.
- Acting as single point of contact for credit controllers at the law firms, Accounts Payable and all Legal colleagues around unpaid or unapproved invoices.
- Reviewing all invoices approved, confirming payments status, and engaging with AP for any unpaid invoices.
- Identifying, gathering, and challenging any Purchase Order and invoices not submitted through the Legal Tracker system to understand why the matter is not set up in Tracker and whether this is valid.
- Ensuring compliance and full adherence to billing guidance.
- Providing support, guidance, communications, and training to the function on invoice management and billing best practices.
- Ensuring management information and ad-hoc reports are produced in a timely manner, as well as data cleansing and reporting.
- Responsible for evolving / maintaining the invoice management framework and MI financial reporting for Legal function in the Legal GSC.
- Escalating billing issues as appropriate.
- Maintaining an open and proactive communication with relevant stakeholders.
- Continually, pro-actively identify areas for improvement in relation to billing management.
- Define and adopt best practices through collaborating with our key business partners for payments to understand, follow and demonstrate compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business in which you are involved, specifically Internal Controls and any Group Compliance policy.
- To maintain HSBC Internal Control standards, including the timely implementation of internal and external audit points together with any issues raised by external regulators.
- To be aware of the Operational Risk scenario associated with your role and act in a manner that takes account of operational risk considerations.
信息
What you will need to succeed in the role:
- Bachelor’s degree in finance, or equivalent with minimum of 6+ years of experience in Finance / Procurement / Accounts Payable.
- Strong spoken and written communication skills in English.
- Strong financial and administrative background.
- Self-awareness with confidence to work independently and take responsibility for own development.
- Some understanding of substantive legal concepts, procedures and terminology will be added advantage.
- Ability to accurately analyze large amounts of information and is experienced in the production of reports.
- Should be highly proficient in Advance Excel and excellent working knowledge of MS PowerPoint.
- Ability to produce Dashboards using spreadsheets efficiently, perform calculations to process large volumes of data.
- Contribute productively to team objectives, sometimes supporting and sometimes leading activities to achieve shared goals.
- Experience of making timely and rational decisions, based on relevant information and experience.
- Able to work with individuals at different levels of seniority.
- Develop and maintain a strong and professional working relationship within Function at local, regional, and global levels.
- We value the different skills and experience that individuals can bring to a role. We would like you to apply even if you believe you only meet some of the listed requirements and would encourage you to highlight other aspects of your experience that may be relevant but aren't explicitly listed as required in this job description.
- We understand how valuable flexible working is in helping you work at your best and are committed to exploring flexible working arrangements that work for you, your clients, and your team.
You’ll achieve more at HSBC
HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”
Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
***Issued By HSBC Electronic Data Processing (Philippines) Inc. ***
Want To Apply?
- All applicants must have successfully completed their probation period
- All applicants must have met the Behaviour Gateway in the last performance appraisal
- All applicants should have served at least 18 months in their current functional role and department company
- All applicants should inform their respective line manager of their application
- Application form should be submitted via CareerLink along with the current CV
- All the completed applications should be submitted via CareerLink by 11:59 PM on the closing date
- Have not been previously declined for the same post within the last 3 months on the date of submission of their application
- Have not been on ANY form of Corrective Action within the last 6 months from the date of application
Declaring incorrect information in your application (e.g. incorrect performance and behaviour rating; and corrective action status) is considered a SERIOUS OFFENSE based on the HDPP Employee Handbook:
A. Very Serious Offense
"Sec 1. Any acts of dishonesty, which may provide reasonable grounds for the company to lose trust and confidence to the employee, which includes but not limited to the following:
c) Giving false testimony or falsifying any document, records or information or presenting such falsified document, records or information in any study, research inquiry; padding and deliberate overcharging of expenses; tampering with time records; requesting or allowing any individual to log in/out and actually logging in/out any individual.”
招聘人员名称
Veronica Suarez
招聘人员电子邮件
veronica.benz.suarez@hsbc.com.ph