HSBC Group

GCB 6

Some careers shine brighter than others.

If you’re looking for a role that will help you stand out at HSBC, take a look at how you can fulfil your potential.

Within International Wealth and Premier Banking, we serve 41 million customers globally, including 6.7 million who are international, from retail customers to ultra-high net worth individuals and their families. We help our customers look after their day-to-day finances and manage, protect and grow their wealth. The International Wealth and Premier Banking Chief Operating Office supports the business to deliver exceptional customer journeys and increase efficiency across our global network. We support the business through effective governance, financial and risk management, transformation, and operational management, ensuring that all International Wealth and Premier Banking business units and markets have the right capabilities and procedures to compete effectively and grow safely. We work in an agile manner and at pace, partnering with teams in Technology and Digital Business Services to bring innovative, digital-first solutions to our customers.

We are currently seeking a high calibre professional to join our team as an Team Administrator.

Principal Responsibilities

In this role you will:

• Deliver efficient and high-quality executive support, administrative and personal assistance to Head of IWPB Change Execution Asia.
• Own all administrative and clerical activities, including but not limited to calendar management, business trips, event logistics, meeting management, expense management, research, as well as coordinating and working with other Assistants across the Group
• Scheduling of appointments, coordination of meetings, and actively managing the calendars of assigned executives
• Facilitating travel arrangements for assigned team members.
• Assist in the preparation of documents and presentation materials, ensuring attention to detail
• Liaise with key senior stakeholders and colleagues professionally. Excellent verbal and written communication is therefore a must
• Demonstrate excellent organizational skills with the ability to anticipate the needs, think critically and proactively, prioritize tasks appropriately, and offer solutions to problems
• Focus on delivering stakeholders’ requirements in a timely manner and continuously seek ways to improve service, productivity and quality of work. Fulfil other ad hoc duties as needed

To be successful you will:

• Proven background as an Team Administrator
• Relevant experience in sizeable organizations, experience in financial services will be an advantage
• Pro-active and have a can-do attitude, with strong organizational ability
• Team player who demonstrates a high level of emotional intelligence and strong interpersonal skills
• Strong attention to details, with ability to work independently and under pressure
• Skilled in diary management, logistics and travel scheduling. Strong change orientation and initiative on continual improvements
• Proficiency in both English and Chinese; written and spoken. Proficiency in Microsoft office applications
• Previous experience of HSBC’s internal systems/applications would be advantageous

When applying, please submit a full resume and attach your appraisal reports for the last two performance years. Your local internal application policy should be followed. For internal applicants in Hong Kong with less than twelve months in their current role, please also obtain and enclose the endorsement from your current line manager in the application as well; for more information, you can visit HRDirect and search for content "HKG: Do I need any approval to look for internal career opportunities?".

Opening up a world of opportunity

Candidate with less relevant experience or skills may be offered a lower Global Career Band than stated above.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.