Job description

Executive Assistants provide broad gauge support, principally secretarial / administrative tasks. Role holders will exercise confidentiality, tact and diplomacy and will have sufficient expertise in their area to appropriately support their executive.  Treating all constituents like clients, with a service oriented attitude, is a must.

 

They may also oversee small projects and have decision making authority/autonomy.

EAs will support a single executive and may, in turn, be supported by administrative staff.

 Role holders will carry out tasks such as:

  • Organising schedules, maintaining diaries, arranging travel and accommodation
  • Prepare and submit complex executive level expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
  • Maintain the utmost level of confidentiality in all aspects of work and interaction with their superior/executive and others as needed
  • Co-ordinating activities, events, resources, meetings, services and managing internal and external stakeholders
  • Supporting administration, composing presentations, drafting reports and assisting with key documents such as business plans which requires working knowledge of Word, Powerpoint and Excel
  • Managing external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
  • Gatekeeper or primary point of contact roles for an area
  • Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area
  • Will require work outside of traditional “day shift” hours, which will be covered by overtime compensation policies
Requirements

Employment eligibility to work with HSBC in the U.S. is required as the company will not pursue visa sponsorship for these positions.

 

  • Organising schedules, maintaining diaries, arranging travel and accommodation
  • Prepare and submit complex executive level expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
  • Maintain the utmost level of confidentiality in all aspects of work and interaction with their superior/executive and others as needed
  • Co-ordinating activities, events, resources, meetings, services and managing internal and external stakeholders
  • Supporting administration, composing presentations, drafting reports and assisting with key documents such as business plans which requires working knowledge of Word, Powerpoint and Excel
  • Managing external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
  • Gatekeeper or primary point of contact roles for an area
  • Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area
  • Will require work outside of traditional “day shift” hours, which will be covered by overtime compensation policies

 

As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming, diverse and inclusive work environment.  You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC.  We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.