HSBC Group

GCB 8

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If you’re looking to unlock new job opportunities, take a look at the possibilities right on your doorstep here at HSBC.

The Company Secretarial function leads, develops and manages corporate governance throughout the Group. As principal advisors to the boards of directors on corporate governance matters, the team also holds responsibility for establishing and managing stock exchange listings; directing and managing shareholder meetings and equity raisings, and representing Group interests in the development of laws and regulations.

We are currently seeking a high calibre professional to join our team as an Operations Assistant, Supplied Services.

Principal Responsibilities

In this role you will

• Receiving, checking, storing and retrieving physical title deeds/security documents 
• Maintaining proper filing and indexing in the archive vault
• Retrieving, withdrawing, and physically verifying documents upon request 
• Responding to document-related enquires
• Accessing internal systems to input or retrieve information 
• Preparing data for review and supporting process improvement

To be successful you will need

• Prior experience in operation, i.e., document handling, archiving, or a similar administrative role is advantageous
• Experience in accessing and navigating internal systems i.e., OBS
• Strong attention to detail for accurate filing, indexing, and verification of documents
• Excellent organizational skills to maintain systematic filing and retrieval processes
• Effective communication skills for responding to document-related inquiries
• Experience in accessing and navigating internal systems i.e., OBS
• Ability to handle physical tasks such as storing and retrieving documents in an archive vault

When applying, please submit a full resume and attach your appraisal reports for the last two performance years. Your local internal application policy should be followed. For internal applicants in Hong Kong with less than twelve months in their current role, please also obtain and enclose the endorsement from your current line manager in the application as well; for more information, you can visit HRDirect and search for content "HKG: Do I need any approval to look for internal career opportunities?".

Opening up a world of opportunity

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.