HSBC Group

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Life is a world-class institution where you can specialize in Insurance but enjoy the advantages that come with being part of a leading global international bank. Insurance is about people, and the promises they make. At HSBC Life we help deliver on these promises by providing a wide variety of life insurance products and services to our clients throughout the Asia-Pacific Region.

Our Employees enjoy a dynamic and innovative workplace and a world of opportunities to develop their careers in a high-profile growing business segment. We empower our team of high-performing individuals to build skills and explore new experiences to realise the full potential of being part of HSBC.

Together we pursue efficient ways of working. We harness the latest data and technology solutions to achieve meaningful outcomes for our clients. The protection we offer creates broad and lasting impact, helping clients to be healthier, more productive and more confident in their futures.

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

• Provide comprehensive day to day secretarial support to the senior executive with global and regional accountabilities
• Manage complex schedules across global time zones, coordinating activities, events, resources, and meetings
• Engage in proactive internal and external stakeholder management, maintain a harmonious environment among the administrative support team and able to resolve conflicts with professionalism, demonstrating strong cross-functional communication skills
• Organize and coordinate team meetings, ensuring that team records and management information are consistently up-to-date
• Handle email management efficiently and able to flag priorities and issues
• Arrange extensive travels and logistics, demonstrating initiative in managing itineraries, expenses, and complex visa applications in compliance with policies and cost controls
• Monitor team budgets and manage costs effectively
• Exhibit a high degree of flexibility and prioritization skills to undertake ad hoc tasks and a substantial workload without compromising quality
• Conduct visitor and telephone screening, and manage internal and external correspondences with professionalism
• Maintain high level of confidentiality in handling sensitive communications and documents
• Uphold HSBC's internal control standards, adhere to Group Compliance Policy, and stay vigilant of operational risks, actively working to minimize their occurrence

• Provide comprehensive day to day secretarial support to the senior executive with global and regional accountabilities
• Manage complex schedules across global time zones, coordinating activities, events, resources, and meetings
• Engage in proactive internal and external stakeholder management, maintain a harmonious environment among the administrative support team and able to resolve conflicts with professionalism, demonstrating strong cross-functional communication skills
• Organize and coordinate team meetings, ensuring that team records and management information are consistently up-to-date
• Handle email management efficiently and able to flag priorities and issues
• Arrange extensive travels and logistics, demonstrating initiative in managing itineraries, expenses, and complex visa applications in compliance with policies and cost controls
• Monitor team budgets and manage costs effectively
• Exhibit a high degree of flexibility and prioritization skills to undertake ad hoc tasks and a substantial workload without compromising quality
• Conduct visitor and telephone screening, and manage internal and external correspondences with professionalism
• Maintain high level of confidentiality in handling sensitive communications and documents
• Uphold HSBC's internal control standards, adhere to Group Compliance Policy, and stay vigilant of operational risks, actively working to minimize their occurrence

You’ll achieve more when you join HSBC. 
http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.