HSBC Group

Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.

Provide daily administrative support, for both broad scope and secretarial tasks. Ability to exercise confidentiality, tact, and diplomacy; have sufficient expertise to appropriately support their executive.  Treating all constituents like clients, with a service-oriented attitude, is a must. 

As our Executive Assistant you will:

• Arrange meetings or convey messages with confidence and competence. Incoming inquiries should be professionally screened, and accurate messages taken
• Manage emails, keep information confidential, and relay important/urgent matters according to priority
• Draft correspondence. Organize and oversee filing system for correspondence and important documents related to key topics 
• Coordinate and manage executive level calendars – set up meetings, detailed travel arrangements/itineraries, and out of office appointments with minimal direction
• Demonstrate excellent meeting planning skills. Coordinate all aspects of on and off-site meetings including preparing materials. Make hotel and flight accommodations, transportation, meal arrangements, etc
• Prepare PowerPoint presentations on ad hoc basis (quick turnaround often necessary). Presentations should be creative, thoroughly proofed, and delivered in a timely manner well before meetings
• Prepare and assist with key documents, such as business plans, financial spreadsheets, reports etc. Assist with special projects as they arise
• Support for overseas travel and to other US sites as required. Prepare, track, and process expense reports
• Process invoices as they come in, making sure invoices reflect the amount of services provided. Provide general office management. Keep team supplied with office items
• Run senior team meeting agendas, employee exchange meetings, and track all action items to completion. Perform other job-related duties as assigned

For this role, HSBC targets a pay range between $81,000.00 and $121,400.00

The final fixed pay offer will depend on the candidate and a number of variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.

At HSBC, our overall goal is to provide a competitive Total Reward Package, with an appropriate mix of fixed pay, and variable pay, as part of an employee’s overall total compensation and benefits. Variable pay generally takes the form of discretionary, annual awards (sometimes referred to as a “bonus”). Additionally, HSBC offers a wide range of competitive and flexible benefits designed to help you improve your health and well-being, finances, and lifestyle.

You´ll likely have the following qualifications to succeed in this role:

• At least 5 years’ experience working with senior level executives in an administrative capacity
  
• Excellent computer skills in Microsoft Word, Excel, Teams, and PowerPoint
  
• Ability to pick up information and new skills quickly. Ability to pre-plan and look ahead to prepare for upcoming events or meetings
  
• Excellent interpersonal/customer service skills, communication skills, and professional demeanor. Incumbent represents the executive in their absence
  
• Extremely organized and detail-oriented with very good follow up skills; shows initiative, interest, and enthusiasm
  
• Ability to juggle work and prioritize. Work quickly and efficiently. Meet strict deadlines
  

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the U.S. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.

As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming, diverse, and inclusive work environment. You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC. We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.