Job description

Some careers open more doors than others.

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Asset Management, the investment management business of the HSBC Group, invests on behalf of HSBC’s worldwide customer base of retail and private clients, intermediaries, corporates and institutions through both segregated accounts and pooled funds. HSBC Asset Management connects HSBC’s clients with investment opportunities around the world through an international network of offices in 23 countries and territories, delivering global capabilities with local market insight. As of 31 December 2023, HSBC Asset Management managed assets totalling US$707bn on behalf of its clients.

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

The primary purpose of this role is to provide executive administrative support for both HSBC Asset Management’s Global Head of Strategy and Global Chief Financial Officer. There is a high volume of work which will require a thorough and thoughtful response, ensuring deadlines are met in an often time pressured environment.  It will be necessary for the role holder to be highly adaptable and resilient.  The role holder will need to be proficient in senior stakeholder management and will need to be a collaborative team player.

  • Act as efficient and courteous gatekeeper, ensuring the Executive is accessible whilst protecting from unnecessary interruptions
  • High volume diary management, using initiative to resolve conflicts and anticipating requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time
  • Provide proactive maintenance of calendar, looks ahead to resolve any meeting conflicts to free up time for the manager to work on key projects/initiatives
  • Maintain meeting plan for various committees (Leadership meetings, Townhalls, Group Collaboration Meetings, Industry events etc.), and coordinate attendance
  • Ensure meetings are organised, papers and agendas prepared / collated in advance of the meetings
  • Act as a delegate for system approvals and transactions on behalf of manager.  Attention to detail and proven experience of dealing with highly confidential information is therefore required
  • Drive team communications ensuring all team members are receiving relevant and useful information
  • Providing extensive and comprehensive secretarial and administrative support to senior members of the AMG Global Management team, in both the UK and occasionally Hong Kong and help other team members when needed
  • Consistently demonstrate a willingness to own/tackle problems as they arise and ability to identify issues for upward referral
  • Co-ordinate travel arrangements, using initiative in managing itinerary times, costs within HSBC policies
  • Working collaboratively with the HSBC Asset management & Groups wider EA networks
Requirements
  • A demonstrated background of working as a Personal Assistant/Executive Assistant
  • Demonstrates strong organisational & time management skills, is flexible to change and regularly acts on own initiative
  • Superior communication skills, both written and verbal is essential
  • Ability to effectively prioritise conflicting demands and work within a fast-paced changing environment
  • Strong interpersonal skills, ability to build and maintain effective relationships with Senior Stakeholders and Executive Assistants.
  • Thorough understanding of bank and departmental procedures, functions and activities.
  • Strong team player focussed on solutions
  • Experience of working effectively in a high-pressure and challenging environment
  • Flexibility of approach, together with a ‘can-do’ attitude, is key
  • Excellent knowledge of MS Office applications, including use of Outlook as a business tool
  • Previous experience of HSBC’s internal systems/applications would be advantageous

You’ll achieve more when you join HSBC. 

http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

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