Job description
Business: COO IT
Open positions:1
Recruiter Name : Veronica Zhong
Why join us?
HTC IT COO is a team facilitating the senior management's decision making and transforming our HSBC group's strategy's execution. We are a team with different functions, such as public affairs, vendor management, business management, program management and risk control, and liaising with global functions and local teams on the ground.
What you’ll do:
The Administration Officer will be responsible for planning, coordinating, and executing all grand events at the center level. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously while working within set budgets and timelines. This position involves overseeing all aspects of event logistics, communication, and execution to ensure successful outcomes.
Key Responsibilities
• Support the Programme Manager in creating and implementing event plans, ensuring alignment with organizational goals. Assist the team with vendor engagement while adhering to Group procurement and financial policies.
• Coordinate logistical arrangements and contingency planning. Develop and oversee event budgets, track expenditures, and prepare financial reports.
• Manage vendor contracts, relationships, and performance to ensure high-quality service delivery. Act as the main communication link between stakeholders, vendors, and teams, facilitating seamless execution. Supervise event setup and execution, promptly addressing any issues to ensure a high-quality attendee experience.
• Gather feedback from internal and external customers, analyze event outcomes, and prepare reports to identify areas for future improvement.
• Assist in promoting events and ensure consistent branding across all materials.
Requirements
What you will need to succeed in the role:
• Strong communication skills in both English and Chinese, including oral and written proficiency.
• Detail-oriented and independent individual with excellent planning, organizational, and interpersonal skills.
• Strong communication and negotiation abilities, with a problem-solving mindset and the ability to remain calm under pressure.
• Proven experience in event management, with a successful track record of planning and executing large-scale events.
• Exceptional organizational, multitasking, and time-management skills.
• Demonstrated ability to effectively collaborate with cross-functional teams.
• Self-motivated, proactive, and capable of independently resolving problems.
Link to Candidate User Guide:
You’ll achieve more at HSBC
HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”
Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
* The information contained in this job description is a true and accurate reflection of the job as specified.
Recruiter name
Xiao Yu Zhong
Recruiter email
veronica.x.y.zhong@hsbc.com.cn