HSBC Group

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Executive Assistant

Principal responsibilities

• Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones. 
• Proactively identify and resolve conflicting meetings as well as reminding and assist in preparing for important meetings.
• The role holder must exercise complete confidentiality in their day to day activities due to the nature of information they administer.
• Delivers excellent service, responds to individual stakeholders and colleagues in the way they plan their time and carry out their duties. Keeps our stakeholders and colleagues informed.
• Supports the PMO team by providing clear instruction and follow up with regards to information recording and minute taking
• Ensuring all expenses and invoices are processed and paid within an efficient timeframe
• Organising international travel arrangements including booking flights and accommodation, arranging visas and planning itineraries
• The Programme Director’s position is of a global nature so the role holder will be continually challenged with differing time zones.
• Maintain programme whereabouts/holiday tracker
• Working collaboratively with other assistants

• Ability to plan and structure programmes and itineraries across time zones to maximise Programme Director’s time and interaction with a global team
• Previous secretarial / administrative experience working at a senior level in a large financial services organisation
• Proficient in all Microsoft Office applications
• Strong interpersonal skills, confident and ability to work at all levels ; Ability to take responsibility for small individual projects (preparation, collation and distribution of information, as appropriate)
• Professional and able to project a good image to clients/stakeholders
• Strict adherence to the requirements of confidentiality
• Energetic, enthusiastic team player; role model and ambassador for HSBC and their executive manager
• Ability to deal assertively but sensitively with internal and external customers ; Able to work under pressure, multitask and prioritise workload in very short timescales
• Efficient and productive.  Ability to undertake substantial workload without sacrificing quality.
• High levels of integrity, handling confidential information and sensitive matters in a professional manner at all times

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

***Issued By HSBC Electronic Data Processing (India) Private LTD***