HSBC Group

Business: Corporate Governance & Secretariat
Open positions:1
Role Title: Senior Company Secretarial Assistant GSC's
Global Career Band: 6
Location (Country / City ): India/Bangalore
Recruiter Name : Himani Rana

The Opportunity:

• The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. CG&S provides company secretarial and governance services including: 
  Support and advice to Group Board, Principal and Material subsidiaries including meeting organisation, director’s training, evaluations and induction.
• Support and advice to Line of Businesses, Group Functions and HOST.
• Core secretarial entity compliance for subsidiaries, 100 branches and representative offices across 64 countries and territories.
• Transactional support and advice on regulatory compliance across all jurisdictions including transactions, document execution, filings, capital restructuring, and asset sales. 
• Shareholder services, annual general meetings, share registrars, and external stakeholder management.

What you’ll do:

• Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practices in accordance with Group and relevant industry standards.
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, preparing skeleton minutes, tracking actions, drafting the annual planner, circulating papers in a timely manner and, where appropriate, (and in all cases using the templates and platforms promoted by CG&S).
• Collate, draft and/or review the papers to the board of directors and committees and communicate appropriate recommendations for action.
• Following appropriate processes and procedures and understanding statutory and regulatory obligations and support the CG&S onshore team in fulfilling the required obligations.
• Manage governance framework to support all relevant entity management activities as per the local laws and regulations governing the entities. 
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory/government authorities/ bodies.
• Accurate and timely cosec input to annual reporting documents including statutory accounts of HSBC Group companies.
• Supporting the process for the annual review of board/committee terms of reference, effectiveness and other policies of the Group, including the SAF.
• Collaborate with cross functional teams across onshore and offshore stakeholders to ensure due discharge of all required compliance obligations.
• Suggesting improved processes to increase efficiency of processes, control costs and avoid operational losses within the Department.
• To assist with the on-boarding, induction and conflict of interest reviews of directors and other relevant individuals to HSBC.
• To respond to requests for CG&S owned information
• To contribute to the development of strategic and operational objectives of CG&S function.
• To assist in CG&S centralised ad hoc projects.
• To assist the shareholder services and annual and interim reporting, as required.
• Support onboarding of new team members.

As part of the CG&S team, the candidate will drive/support the Function’s five priorities:

• Protecting the Bank;
• Connecting the Bank;
• Supporting the delivery of strategy;
• Drive informed decision making, and do all this whilst;
• Simplifying Governance.
• The Senior Company Secretarial Assistant role holder is responsible for the day to day operations and delivery of the Bangalore based Offshore CG&S team. The incumbent will assist the onshore C&GS team(s) to ensure that the HSBC Group entities, their committees and other relevant governance forums, their Directors, Members and Officers comply with all relevant statutory and regulatory obligations.

Leadership & Teamwork  

• Maintains confidentiality and upholds HSBC Group policies, values and behaviours.
• Experience of working in a role with a proven record of senior stakeholder navigation, team work and influencing skills.
• Creative approach to problem solving and proven ability to prioritize competing demands.
• Asks questions to ensure complete understanding for self and team.
• Participates effectively in both onshore and offshore team meetings.
• Evidence of strong proactiveness, prioritizing, planning and organizing skills.
• Proven ability of innovativeness and challenging the status quo to ensure processes and ways of working remain fit for purpose in a dynamic and ever-changing business and regulatory environment
• Communicates and reports on compliance metrics to senior management.
• Addresses concerns raised with reports effectively and escalates appropriately.

What you will need to succeed in the role:

• Company Secretarial qualification with minimum relevant PQE of 6 years essential. 
• Strong understanding and experience of maintaining entity records and statutory registers (electronic registers experience valuable but not essential)
• Experience in international governance/compliance preferred. 
• Proficiency in Microsoft Office Suite. 
• Understanding of the theory and tools of governance.
• Outstanding written/verbal communication and presentation skills.
• Be change oriented and able to cope with pressure and tight deadlines.
• Strong analytical capability with the ability to synthesis complex data.
• Able to understand and consolidate diverse and complex business information and identify / mitigate risk issues.
• Ability to look at the bigger picture, produce high quality work, as well as have a keen eye for detail.

Link to Candidate User Guide: 
https://hsbchrdirect.service-now.com/nav_to.do?uri=%2Fhrsp%3Fid%3Dkb_article_preview%26sys_id%3D0c6b11641b6a9810cec0553a2d4bcb2a
(Or)
Go to the below link and type “IND GSC : IJP Applicant User Guide” in search bar. https://hsbchrdirect.service-now.com/hrsp?id=hrdirect_employee_dashboard
 

You’ll achieve more at HSBC 
HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.” 
Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. 
 

***Issued By HSBC Electronic Data Processing (India) Private LTD***