Job Advert Details
At HSBC, our purpose is opening up a world of opportunity and by joining our team, you can be part of something bigger. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible.
Here in Ireland, you’ll help evolve and grow our business.
The role holder provides high quality, confidential and comprehensive administrative, analytical and engagement support within a dynamic environment with changing priorities and deliverables. The incumbent will provide support to the senior executives based in Ireland within the Securities Services (SSv) business.
In this role you will:
- Diary management: organise & optimise schedules working with internal & external participants as required.
- Executive contact point: be a primary contact point for the executive and/or team. Build and maintain relationships with key stakeholders across the business and functions, both locally and globally.
- Travel booking and expense management: arrange and manage travel logistics within budget. Accurately record and process expenses in line with company policy.
- Procurement and invoice management: process purchase orders and invoices for payment.
- Management meetings: support executives with scheduling, agenda setting, minute taking and action registers.
- Documentation and presentations: support executives with the creation of documents and presentations.
- Organisational structure charts: maintain and update team organisation charts for internal and external use.
- Event management: co-ordinate activities, events, resources, services and facilities.
- Contact lists: maintain up to date contact lists relevant to senior executives.
- Visitor scheduling: schedule & organise itineraries for internal and/or external visitors providing support.
- Procedure management: manage and update a library of procedures for country management.
- Confidentiality: handle highly confidential and sensitive information relating to clients, associates, employees, business strategy and general administration.
- Ways of Working: act as a role model in adopting new systems and technology for efficient work practices.
You should apply if you have:
- Enjoys working in a dynamic environment and tackling new challenges
- Previous experience, or equivalent, in Business Support or Assistant roles.
- Experience with diary management
- Experience with travel scheduling and booking
- Outstanding people engagement skills
- Strong organization skills
- Strong communication skills
- Excellent time management and ability to prioritize
- Advanced spoken and written English skills
- Experience using standard and advanced office technologies and platforms e.g. MS Office, Zoom, AI
- A team player with a positive and can do attitude
- Attention to detail
Even if you feel you do not meet 100% of our qualifications, we encourage you to apply, if you believe this role is right for you.
What you’ll get in return:
Not only is HSBC a great place to work, but we also offer the following unique and exciting opportunities and benefits:
- We’ll help you progress your career, including access to development programmes, mentoring and coaching, as well as world-class training through HSBC University
- You can work your way and will have a say in when, where and how you and your team flexibly work together
- We’ll give you a huge range of resources that support your mental, physical and social well-being, including Employee Assistance Program
- You’ll have opportunities to work internationally - this can be your place to start and branch out to anywhere we have offices
- You’ll be able to join our Employee Resource Groups that bring together colleagues with shared characteristics and common interests.
Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best.
If you have a need that requires accommodations or changes during the recruitment process, please let us know.
Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
For further information on building your career at HSBC, please visit: www.hsbc.com/careers