HSBC Group

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Our sector-focused Banking relationship managers provide a single coverage point for multi-national clients. With our global capabilities and footprint, vast expertise and local knowledge, our Banking teams connect clients to the products and services that meet their global financial needs. 

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

Role Purpose

To deliver day to day business and administrative support to the relevant team(s) and provide executive personal assistance to senior member(s) in their daily work. The role will also focus on working closely with the Global Co-Head, managing her global responsibilities, and co-ordianting with colleagues across the world. This role will involve careful timekeeping for the executive and due to the global remit, many timezones and expectations to provide support outside normal Hong Kong working ours. This role will also involve engagement with co-workers within the local department to ensure proper administrative policies and standards are followed, and initiate procedures and proposal to enhance effectiveness if necessary.

Role Responsibilities

• Ensure all Group policies, rules and regulations are complied with at all times
• Provide effective day to day secretarial support to the assigned team(s) and visiting executives as appropriate
• Provide efficient administrative support to the assigned team(s)
• Assist in the preparation of documents and presentation materials, ensuring attention to detail
• Organisation, filing and distribution of office materials, utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines
• Scheduling of appointments, coordination of meetings, and actively managing the calendars of assigned executive(s).  Facilitating travel arrangements for assigned team members, adopting the GBM travel policy at all times. Follow GBM Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner. Reinforcing secretarial best practices in supporting new joiners and existing workforce efficiently
• Visitor/telephone screening and handling of internal /external correspondences
• Coordinate and provide IT / system support to assigned team(s)
• Coordination of internal matters and consolidation of various reports
• Perform ad hoc assignments as required, productively managing a substantial workload without sacrificing quality
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager(s) or Business Management team
• To comply with the ‘GBM Hong Kong BCM Departmental Requirements’ document for the jobholder’s department
• Support internal GB personnel, utilising operational infrastructure

• Good communication and interpersonal skills
• Proven ability in dealing with clients at all levels
• Proven ability to work collectively
• Effective time management and planning skills
• PC skills: Outlook, Word, Excel, PowerPoint as well as the core HSBC approval systems
• Language: Fluent verbal and written English and Cantonese required. French and Mandarin both advantageous

You’ll achieve more when you join HSBC. 

http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.